Category Archives: Product Management

Product Management: 5 Ways statistics can help product managers

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Statistics was never one my favorite topics but I was reintroduced to it when I went back to school  and now I cannot stop talking about. It also helps that BigData is now affordable to a lot people, cheaply I might add and the fact the predictive analytics is “in” thing right now.
                          I usually get a chance to talk to few new product managers and I am always surprised how little value they give to statistics in general. Yes doing regression analysis on variables may not sound cool but if you master a few techniques you can actually go far. In this blog I document 5 areas where a little bit of statistics can help

Segmentation

If you are product marketer or product manager this is one activity you have to do. Segmentation is critical activity even in the context of a startup.  If you need to create a new niche in the marketplace or focus on a particular type of client archetype or experience this is key. One statistical technique you can use effectively is regression analysis to see which independent variables influence the dependent variable. If you don’t know what I am talking about I would recommend the following books as a great primer on statistics
Heads first Statistics or Statistics in a nutshell  both book happen to be from O’Reilly media because they are actually useful books

Value Analysis  

Every once in a while you are asked what is value or how do you know what is valuable to your client base. In statistics there is a tool you can use called Conjoint Analysis.  Conjoint analysis let you look at different aspects or features and figure out how to maximize and identify the right features and function to deliver by looking at the data (which you should have after meeting your clients). One of the best explanations of Conjoint Analysis is given in the book Marketing Metrics. Conjoint Analysis is very powerful tool and can also give you broad insight into managing your requirements better for the various products you bring to market

 

Analyzing trends 

Trends are the anathema of product managers especially if  the trend has already taken a foothold in the marketplace.  Obviously the most simple way to spot a trend is a to plot on a graph and see the trend (if you are doing that, it means the trend has already taken hold and you are late in the game). In order to stay ahead of trend and if you are constantly engaging with your clients, you should be able to see what variables are important to them. There are some tools like binomial distribution that can help in identify a trend manifesting in a sample survey you with your client base. Binomial distribution can always provide a good proxy for a full blown research effort but they can offer a quick an dirty way to get an idea of what is going on.

Client Satisfaction analysis 

I am big fan of Pareto Charts or most commonly known at the 80/20 rule. You can  identify the top issues that matter to clients and focus your efforts in remediating those top concerns in your overall user experience. There are plenty of credible examples of how to develop a pareto chart but the simplest explanation that I have read is on a blog written by blogger Duncan Haughey. Please check out his blog at the following URL:  http://goo.gl/4E2VV

Quality

The definitive book in this context is Katrina Maxwell’s book called Applied Statistics for Software Managers 
There simple regression analysis techniques that Katrina highlights that can be used not only by software managers but these techniques are applicable to anyone launching a new product whether it be software or hardware manufacturing
As you can statistics can be applied very effectively in product management activities and just like everything you can provide context. I do want to emphasize just looking at raw data would not do, you actually need to get out of the office and talk to clients and get the data.  You can use other 3rd party research to do the same.  The emphasis on using statistics will start to happen more and more in every one’s jobs as Big Data infrastructure continues to be accessible to people.

You can contact me @ kkanakas on twitter with your comments

Social Media: 5 Rules to engage in social media

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I don’t claim to know everything about social media and honestly I am learning more everyday by listening my friends on Facebook, my connections on LinkedIn and my followers on Twitter. It annoys to me to no end when people use social media as a way to broadcast their own voice. Social media is not another broadcast mechanism, it is way to engage.




Rule #1: Don’t just broadcast take genuine interest in the people you connect with. Do you really want to be the person that you encounter in a social outing that just talks about himself or herself.  Remember “The Jimmy” episode from Seinfeld, you really don’t want to be that.



Rule#2: Don’t try to be everything to everyone. You cannot make everyone happy. As a Canadian one of my favorite band is the Bare Naked Ladies and I can’t help but use few lines from their song “Everything to everyone”


“You know all the right people 
You play all the right games You always try to be everything to everyone Spin around and fall down, do it again You stumble and you fall Yeah why don’t you ever learn Spin around and fall down, do it again”

This relevant even in Social media. Narrow your focus, if you want to have a following, focus on few areas. You don’t need to be on every social media outlet possible, focus on few and focus on those topics that are close to your values and interest. Believe people will appreciate you for that


Rule#3: Write with a purpose. This is the hardest part and builds on top of Rule#2. The areas that I like to focus is on Product Management, Strategy, and Social Media. That is pretty much what you are going get on this blog. If your not clear about your purpose in social media, you are not going to get far

Rule#4: Give something of value to your audience.  If you expect your audience to do something for you, you need to give them something first that is important to them. I would recommend that people the book “Influence” by Robert Cialdini
Try it out and you will see engagement happen


Rule #5: Keep at it. It is easy to give up. It always takes an effort to get things going. Some times things take off quickly some times thing don’t. Don’t be discouraged, use it as a learning experience, improve and keep at it. 




These are just 5 simple rules that can help when you want to start interacting in social media . So if you are blogging, tweeting, Pinteresting, Facebooking, or whatever your social media platform you use, these rules should apply to them equally. Just one request though, figure out where you want to engage with your audience instead of taking a scatter shot approach. That will also be helpful.

You can contact me @ kkanakas on twitter with your comments

Strategy and Execution – Web Presence and Vanity Metrics

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What does being on the web mean? I have asked myself that question several times. Does being on the web mean having a presence mean just another way to show that are you are on board “this shiny new phenomenon”? Well I am glad to say we over that phase. We have now realized that web is valuable and crucial channel to communicate, conduct commerce, and interact with people.
The days of passive information consumption are gone and static web sites where content is not refreshed regularly are destined to be irrelevant. On that note I promise to all my blog readers to be more frequent with my postings, I have so far been posting only 2 month and I promise to post more frequently going forward.
Now back to the topic at hand, typically when people ask about web presence it is either one of the two elements that define web presence for companies. These are what I call the rockstar elements of your web presence. They are mostly focused on the following:
·      The Website
·      Social Media
But let us go back to the fundamental questions. Why is your company on the web?  
What do you intend to do with your website?
 Generally from a marketing perspective, companies treat web presence as another medium of communication i.e. they treat web presence in the same vein as Television or Radio. The problem with that type of thinking is that unlike those in the traditional media, the web is an interactive media. Which means when you publish something that is irrelevant people will not engage with you. The reason why I am making this statement is because even today (yes, in this day and age), there are people that measure the success of a website with the number of hits.  Real metrics are actionable and Vanity metrics are just a great show and tell effort and most of us are too old for that.

What are Vanity Metrics?

Page Hits: if you currently use page hits as a measurement and refuse to believe that there can be a better measurement metrics beyond page hits, well you may not find my this post useful (so you are better off not reading any further because you are likely to get offended)
Based on the diagram above, if I put analytics a contributor to your web presence. But you can only get good analytics if your web presence encourages your community to do something. Page hits mean nothing!!! I repeat Page hits mean nothing!! If you run a web based business and get 4 million hit a day but $0 to show for.  You have ask yourself are you successful ?
Unique Visitors:This is another one of these metrics that means nothing. Ok you know how many unique visitors you got but it does not tell you whether these unique visitors did anything
Time on site: This again is a “wannabe” useful metric. If spend 2 minutes on a site or 10 minutes on a site. What does it mean? I mean think about it. What is this metric saying?
Number of Shares/Likes:With the advent of social media this apparently means something. If some one likes the content you have produced, well that is good. Ask yourself the question “So What?”. Will these folks who share your content actually will be your most vocal advocates. Advocates, now that is something.
Now that I have bashed these metrics, I would usually add an “it depends” clause, but I am not going to. These are useless metrics no matter what the context is. If your audience does not know what web metrics are, these measurements make you look intelligent but you will eventually be called out.

What are Real Metrics?

Like said earlier real metrics are actionable, which means you can actually do something with the information. I am big fan of Pirate Metrics. Pirate Metrics is a term coined by venture capitalist Dave McClure (you can checkout his blog at http://500hats.com). Pirate Metrics are 5 distinct elements of building a successful business. They are as follow:
·      Acquisition: How are people made aware of you?
·      Activation/ Registration: Do the visitors subscribe, use etc.?
·      Retention: Does a one-time user get engaged?
·      Revenue: How do you make money from such activity?
·      Referral: Do your users promote your product?
If you carefully look at the first letters of all the elements it spells out “AARRR” like a Pirate, hence the term Pirate metrics.
Here are some examples of Real metrics
Conversion Rates: Typically when you have a website you want people to do something i.e. buy or download something etc.  Conversion rates for a e-commerce site would be like a number of visitors who buy something
Top Keywords driving traffic to the site : The terms people are looking for to reach your site or associate with you.
Cost of customer acquisition: The money spent in having a visitor buy something
Enrollment: How many clients become free trial users? (If you are using a Freemium model to do business)
Usability and Reliability:  How many problems, issues reported in the forums ?
Churn: How many users and clients leave in a given period of time?
Customer Lifetime Value: How much are clients worth from the initial acquisition to an ongoing relationship?
These are the metrics that actually give you insight on taking the right course of action with your client base. I would not recommend that companies go metrics crazy and get into a analysis paralysis mode.  What I would recommend is that have in mind what your target clientele is and have one metric that matters at each stage of the project. Just like everything else in business focus is an important element.

You can contact me @ kkanakas on twitter with your comments

Product Management- How to develop a ROI model

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This is one of the topics, which causes certain people to either to scratch their heads or completely ignore it (as it is usually associated with the price of something which by the way is completely wrong). I apologize for sounding clichéd but return on investment is about value not price.  Imagine this scenario, I am watching a hockey game on TV and at the final 10 minutes of the game my wife requests that I put the dishes that are in the sink into the dishwasher. Now I am in a quandary do I forgo watching the last 10 minutes of the hockey game to please my wife or miss out on the winning moments of my favorite hockey team and miss out on crucial water cooler conversation at work. Believe it or not this is also a ROI problem. ROI is an integral part or our day-to-day lives. Not all opportunity cost is financial as evinced by the scenario I presented, although it does make the lives of a lot of people interesting if outcomes such as this could be measured.

So when you start looking at deriving a ROI model, you need to go back to the basics. You again start with what is the problem you are going to solve? ROI represents a customer’s expectations from their investment measured against   goal elements like time, money, or resources along with the status of clients to the business. 

Scenario

Imagine this scenario you are a large bakery chain and your baked good are selling like “hot cakes”. The line from the bakery is so long that it goes on for several blocks.  The baker in the front of the line is having a hard time keeping up with the orders. The bakery manager is can’t optimize his supply chain enough and continues to pressure the point of sale staff i.e. the bakers .  The president of the bakery chain states that because of this inefficiency in their supply chain they are losing close to $600,000 at each branch and the profit per branch is 2% of revenue.  As you are aware in the bakery business every penny of profit matters since it is a low margin business.
Now you are provider of an automation system that will solve this problem. Now I want you to understand that solution cost is not the only element to consider when developing a ROI model. There are other elements involved as well such as
  • ·      Solution acquisition costs
  • ·      Maintenance costs
  • ·      Cost of integrating the system into the existing system
These costs you can classify as direct costs and then there are indirect costs such
  • ·      Adding System administrator to the headcount
  • ·      Training to the bakers on the new system
So we now know what the problem is with this bakery and we have seen problem from the baker’s, manager’s, and the president’s perspective (this element is key, you need to empathize with the various stakeholders that your are going to solve the problem for. This is one of the key components for designing your solution as well, checkout my earlier blog).  Let us now proceed to put together an estimated ROI model (it is estimated because it is not validated by the client or even realized via the implementation).
Our solution costs
Bakery Savings
Solution Cost
$100,000
Revenue/Bakery
$600,000
Maintenance Cost
$20,000
Gross Profit @ 2%
$12,000
Integration Cost
$150,000
Branches
100
Total Solution Cost
$270,000
Gross Revenue
$60,000,000
Indirect costs
One Headcount
$150,000
Training all bakery staff
$100,000
Total ongoing costs
$250,000
Total Cost
$520,000
Savings per year
1,200,000
Total Payback
Within 5 months
I understand this is trivial but something like this can actually resonate with a potential client in a presentation. If you have been listening to your community of potential clients to draw up something like this is not hard.
The above ROI model is an estimated ROI model of what the solution might potentially save the client. The alternative is that the client continues lose important clientele or go with a suboptimal solution from a competitor (Maybe this could be a topic for a future blog on competitive analysis, if the readers of my blog demand it).
It would be amiss if I did not provide proper attribution to the book  “The Four steps to the Epiphany” by Steven Gary Blank. I still believe that this is the best reference to client development.
As for what I did when faced with the quandary mentioned earlier in the blog. Well I am still happily married and I know my priorities really well J. I can participate in a different topic at the water cooler @ work. 
You can contact me @ kkanakas on twitter with your comments

Product Management – Jobs to be done

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You can do a lot by observing. you can unearth value by just observing people.  Seeing how they do things or work around things etc. I am reminded of an article written in Sloan Management review by Clay Christensen and other authors of a simple concept called Jobs to be done. Recently I was reading a book where that same statement was referred to again ( the book is called innovator’s toolkit by David Silverstein, Philip Samuel, and Neil DeCarlo) and the statement was “Most companies segment their markets by customer demographics or product characteristics and differentiate their offerings by adding features and functions. But the customer has a different view of the marketplace. The person simply has a job to be done and is seeking to “hire the best product or service do it” or concoct something with an existing solution to address the problem.
                                                               Jobs to be done is a simple concept,  yet sometimes we end up complicating things beyond all the possible means. In some cases when you are building products and you are internally focused or being driven to neutralize a competitors advantage, there is a tendency to “hunker down” and look internally  and assume what the customer perceives to be valuable. Because customers might be buying a competitors products in droves but it does not mean that you start looking inwards and come up with things that do not make sense.  At such times you should be encouraged to look more externally and identify other elements that are frustrating users. Think about it. How did innovations like micro-finance or  mobile commerce come to be? There was a job that was being addressed well by the big players and little players saw a niche filled the gap. The “Job” in the case of micro-finance was to provide financial services to communities with little income. Now I am not encouraging people to go create another NINJA loan market (we already have evidence that does not work), but what micro-finance did was that it encouraged poor villages in South Asia become entrepreneurs and especially enable women in that part of the world to come out of poverty.  I am amazed how such a complex idea so succinctly  stated still continues to make such a difference in peoples lives.

Jobs to be done Old Solution New Solution
Provide
financial services to communities with little income		 Get people to put assets as collateral and charge high interest Provide the ability for the entire community  of villagers to get smaller amounts of money that they can start a business  or have the ability to payback

               The case I am trying to make is that innovating is not just the realm of the hip and  the cool but it is also about practical utility. Anything that is practical and designed in a empathetic way has a higher chance of success than something that is hip and cool and introduced way to early in the market space. I think in the current day and age where technology is improving by leaps and bounds we are losing sight of simple things that can drive innovation.

 I would encourage you to try it out yourself and let us have conversation. I can tell you based on my personal experience it has helped me to convey some of the complicated things in life in simple terms.
As always appreciate your feedback via Linkedin, Twitter, or you post your comments in the comments  section of this blog.

           

Strategy – Power of Empathetic Design

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When I was soliciting ideas for my next blog, I kept hearing things about design and its ramifications to a product user interface. To me the term design is above and beyond just the user interface of a product . I agree user interface is a key element but design has elements that go far and beyond just a simple user interface or intuitive product abilities.
Good products are designed with empathy or as I call it empathetic design. So what is empathetic design, new products and features only take off when people find useful things to do with the product or service. People who start with design in mind are not there to create new industry, they are there to create an experience that resonates close to their heart and the hearts of several other people (think about AirBnb.com). It is true that most design elements start with a frustration that an individual faces but is that problem faced by several other people. So the question is how to validate that problem? 
 As Eric Reis says in his book “Lean Startup“, you need to build something called as the minimum viable product “MVP”. Get the minimum viable product our there in the hands of people and observe what they do with your product and get validation. Empathetic design is about doing things that you can focus on and doing them well.  But when you focus on a particular feature or function you need to focus in the broader picture as well. Similar to what Tim Brown wrote in his book “Change by Design“, when Amtrak came to IDEO to design the high speed rail car, IDEO did not only focus on designing the rail car, they also focused on the entire experience of travel by train from the curb-side.  Now that is something (BTW even as I write this blog, in China they have a high speed train from Shanghai to Beijing that is faster than the acela service from Amtrak, but I bet you the curb side experience maybe significantly different between both)
As mentioned in prior paragraph focus on a few things and do them well but ask yourself these questions “are the few features that I am working on are they about to solve a problem worth solving ? and are people willing to buy your solution since the problem is pervasive?”. As I paraphrase what Larry Page said in his interview with Charlie Rose “Innovation is not innovation if it cannot sell” So to that effect empathetic design depends significantly on the premise of open value co-creation. (Apple is an exception, but their folks observe their target consumers a lot of which I proudly claim to be one)
One of the companies I admire is P&G from a value co-creation perspective. This is one company that has figured out a way to make decent margins on a commodity product “the detergent”. They find ways to sell detergent to their constituents in so many different and innovative ways (the other company that I admire is Coca-Cola, I mean sugared water really?). Going back to P&G, the company participates in many competitive industries which initially thrived on patents and proprietary technologies  etc. Now P&G openly courts innovations on their products via internet with their connect+develop program. The reason why P&G and the likes make decent margins, is because of their focus on the overall experience i.e. Some one wants to wash with Cold water there is Tide Cold etc. If there a defective box or a canister, the stores where their products are sold take the product back no questions asked (similar to what Amazon does with the overall experience). These are things that help people gravitate towards these products/services and continue to be repeat clients.  The net of what I am saying is that empathetic design is a profitable venture as long as you look at the experience and the overall utility of the product/solution.
If you observe carefully empathetically design products build on top of other ideas (in most cases existing ideas that are incomplete from an experience perspective). They usually simplify/ refine on the existing idea and in most cases it usually works. Think about it, was the iPod really a new kind of a mp3 player or was it that the iPod provided a way to carry all my music and listen to when I want or where I want. To complete the experience I have a legitimate way to download content for it as well. Now that is empathetic design at its best. 

The bottom line is empathetic design keeps the user in mind and whether you use cases in development or any other methodology in any other department it will be doomed to failure if all departments fail to have the same understanding of the problem the company is going to solve for the user.

(BTW All the companies I mentioned here are just to make a case, I am not endorsing that my experience is commonly shared, but if you look at their 10K, it proves my point. Your experiences may vary)
You can contact me @ kkanakas on twitter with your comments

Product Management – What makes a great product ?

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Every now and then a product comes along that changes the way we view and do things. The product becomes a natural extension ourselves and the way we express ourselves. In most cases these products are not net new thinking (i.e. invention) but they innovate upon existing ways. In most cases if you are like me you end up thinking, Duh!! what didn’t think of that!

      Yes, I am little over analytical on matters such as that and sometimes the window opportunity goes away. But there are also times where I don’t think much and just do it, those moments sometimes payoff  but most of the time I end up saying maybe I should have gone slow. In my line of work I get to see a lot of complexity in how we build software and there are a lot of moments where we over think a problem, make the problem more problematic than it already is. After going through several discussions around this topic with folks that much more smarter than me I have narrowed them down to 3 things:

1- Product must be simple 
This to me is the golden rule. When you make your end user or client think for just the basic functions you have lost them. The immediate gut reaction is “If the basic function is so complicated, I wonder how the complicated functions are”. And once that mindset takes hold it is a uphill task to regain any lost ground.  I am not saying that you make your product idiot proof, because that would be wrong and painting everyone with the same broad brush. There can be features that require some advance thinking but those things are not features that everyone uses everyday i.e. the HotSpot  feature on Smart phones, how many people truly know how to use that?

2- Product must understandable 
To this day I have not figured out what was the purpose of the scroll lock key on a keyboard and why is it so important to keep the key on a standard keyboard in the first place? When you don’t make products understandable for basic functions, it makes the end user feel like the product is talking down to them and somehow questioning their intelligence. Don’t do that, you might start alienating people without even knowing it.

3- Product must be complete
Last point is when you think of the basic function or whatever basic scenario you are delivering. Make it complete. A great example of a complete product is a power utility company, when you have electricity the only thing you worry about is flicking the switch and the power comes on.  You don’t even think about how the power gets transmitted to your home. That is a complete product and definitely miss it when it not there because it has become such an integral part of your life

These are just some of my musing on how a product or service ought be delivered. There are several great examples of these ideas in the market place today. Just think of them if these products did not have these capabilities would you have incorporated them into your daily lives.

Strategy – Is Standardization is good thing? I think not!

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When some one says Standards or Standardization, what comes to mind? Maybe something that is well known or accepted. In my mind the term commodity comes to mind, which means when something is a standard you have to work really hard to differentiate yourself. This problem is even more acute when you develop products within the confines of your organization.  The general model that worked in the past was that when people developed in a waterfall model. 
                   Standardization also means everyone can do what you do just as effectively and in a cost efficient way. In short when you have a Standard is easy to duplicate what you do and then worst thing happens, you compete on price and not on value.

Value  =  Worth/Cost 

Based on the formula, when you standardize i.e. a standard way of doing things. This means it can developed cheaply and value diminishes because there are many suppliers in the market place that do what you do and hence the worth of what you do lessens and hence value is lowered. In the above formula  worth can be expanded to the following (thanks to Baldor electric company)

Value(product) = (Quality(product) x Service(product)) / ( Cost(product) x Time(product))

So if the quality (from your clients perspective) of your product is indistinguishable from the competition and if the services to implement your product are expensive or not (even though it is standardized). Cost to make the product is less due to standardization and the time to make the product might even be less. You might be able to eek out some value but that value proposition is temporary, eventually (based on the above formula) the value number drop below zero and your product will be a commodity (because it already on a downward trajectory). 
 Standardization is not all doom and gloom, look at it another way if you want to broaden adoption then  go for it (you might not make a significant amount of dollars in the process but people usually recognize the utility of the product). Now  broader adoption can happen if you develop something that your client base values but if you are stuck between  a rock and a hard place, standardization maybe your only option.
Some people may argue that the Windows operating system is a standard and it is still  making money for it’s company, to that I would say yes. But in it’s hey day the switching costs were high for an average user which is why the Windows Operating System enjoyed a high value status. Today there are a lot of substitutes that provide a standardize UI experience, which is why there is now Windows 8 in order to differentiate itself from the standard operating systems.  When you fall into this kind of commodity trap the best way out is to disrupt yourself otherwise if you don’t your competition will do it for you and it will be too late for you to react.
Appreciate your thoughts on this one.
You can contact me @ kkanakas on twitter with your comments

Product Management – Solution versus Product. What is the difference?

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What is a solution and what is a product? Like everyone else I have struggled with this question for a long time.  How differentiate between the two? Solutions are mixture of various components where the sum of the components are greater than their parts. A product is a singular component that solves a singular purpose. This explanation sounds very easy conceptually but when you try to implement it practically, it is very hard. But it need not be.  Solution and product depend on the problem that is being solved. Now let me assure you all I am not an expert at this and what I am writing is strictly based on my experience, so feel free to disagree with me and provide your feedback to me on this topic so that I can improve my understanding.  When I am not able distinguish between the two i.e. solution or a product. I take a look at something that we all take for granted each day, when we are thirsty we need a drink. Let us a take take a closer look at this.

Problem:  I am thirsty
If I am thirsty, I usually have a few options. I can go the cheap route and grab myself a glass of water or  the expensive route get bottled water (funny same water packaged in a bottle is more expensive, but we will get to that part later). I can even get a  bottle of juice if I feel that I need something with a little more taste. Now water, juice, and energy drinks they are products if my perspective was to quench my thirst, then any of them would be a suitable product to quench my thirst. But suppose my intent is in the context of an  athlete and as part of my athletic regimen, I did not want to dehydrate or get a cramp while I am training or physically exerting myself.
Problem: I sweat a lot and hence dehydrate and cramp up, I need something to replenish my energy
Whoa ! what just happened here? We just went from me being thirsty to me not wanting to dehydrate and wanting to replenish my energy, and there lies the subtle difference between product and solution. In order to make sure that my energy and dehydration problem is solved I do not need just a product, I need a solution to my problem.  Now that solution could be a product or a group of products but the sum of all capabilities of a product (products) solves my problem of not dehydrating and still being able to enjoy peak performance. 
So when a product or a set of product tends to focus on the bigger  problem that a person is having, the propensity to do what it takes to solve the problem is greater. Because the cost of not fixing the issue has serious consequences (based on the context). Now even if I was thirsty and I decided to forgo my drink of water for a few more hours it generally does not hamper my overall performance and I can always make up for not having water later anyways (through drinking coffee, tea or something else). 
Oh! I almost forgot about the bottled water reference earlier, is the filtered bottled water a product or a solution ? I say it is all a matter of perspective. Please feel share your thoughts on this one.
You can contact me @ kkanakas on twitter with your comments

Product Management – How to say No!

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It is very hard to say NO but sometimes you have too, in order to focus, You have to say No!

If you are like me there are several things both at work and life that demand your attention but understand that you cannot satisfy all the demands. When you go down the route of satisfying every demand you invariably end up cutting corners. Cutting Corners = Nobody is happy.

                             But saying No does not come easy, in order to get started down this route  it requires some homework to be done. Here are some of the rules that have worked for me :
  • Set your goals 

                 I know this sounds corny, but trust me having a set of goals helps you understand what you want to accomplish and if there are demands being made that are orthogonal to your goal. Well put them to the side or just don’t take on those demands (i.e. say NO). I was initially doubtful that this technique worked, but in my past experience as a product manager, I applied it and to my surprise it worked

  • Look at what you have on your plate and really assess if you can add value by doing everything or the additional demands that are being put on you

              I am not a “multitasker” and I am not ashamed to say it.  In order for me to get the job done well I need to concentrate on the work at hand. Whenever I sign up for key projects I look what I have on my plate and assess the level of effort required that is my liking. Like every other type A personality I don’t like “good enough”. If I cannot justify that I will be able to do a good job on a project then my involvement in the project is not meant to be. I apply the same logic to my meetings. There are some folks who believe being in more meetings apparently adds value to the work people are doing. I believe that meetings to have a clear outcome (i.e. inform or call to action) otherwise having a meeting to have a meeting is just a useless waste of time. BTW it did take me a long time to get this place and I am still learning at this skill.

  • You can say NO politely 

          You really don’t have to be a d**k  about saying No. You can do it politely and make sure you don’t burn any bridges.  Burning bridges can haunt you later in your career or future business relationships. The other day some one wanted me to review a document and told them politely “I would love to, but I am tied up with another key deliverable and I won’t be able give the document the proper attention it deserves”. It took me several years to perfect that line, I think I have finally cracked it. 

Just being busy for busy-ness sake does not make you productive or useful to anybody you are working for or with. There is no substitute for listening well, although my wife would argue that I still don’t listen well. To me that just means there is room to get better.  Just like everything in life, transformation happens in increments and learning to say No will happen that way as well.      
You can contact me @ kkanakas on twitter with your comments